Create and edit events
Create, edit, and respond to calendar events in Missive.
Create events with guests, video calls, recurrence, and reminders. The same compact form opens whether you're creating a new event, viewing an existing one, or editing it.
Create an event
There are several ways to start a new event:
Drag across empty space in the day or week view to select a time. The selection snaps to 15 minutes. Hold Space while dragging to move the whole selection, or press Escape to cancel.
Double-click empty space to create an event at that time.
Right-click an empty spot and choose New event.
Click the + button next to the date in the mini calendar.
Press ⌘/Ctrl + Y (desktop app) or X with the Gmail preset.
Search for New event in the command bar.
On touch devices, long-press empty space and drag, or tap the floating + button.
New timed events use your Default meeting time (30 minutes unless you change it). Timed events default to Busy and all-day events to Free.
Create an event from an email
Open the message ... menu and choose New calendar event with recipients. Everyone on the email is added as a guest. You can also run this from the command bar (⌘/Ctrl + K).
Event details
Title
Type a title. Click the emoji button to the left of the title to add an emoji. It shows up on the event in your calendar.
Date, time, and all-day
Pick a start date and time, then an end time. The end time list shows the duration next to each option (30min, 1h, 1h 30min). You can also type a time like 2pm or a duration. The end date only appears when an event spans multiple days.
Turn on All-day for events without a specific time.
Time zone
Each event has a time zone. By default it's yours, shown greyed out. Click it to pick a different zone, for example when you're scheduling a meeting for a trip or with someone in another region. Each zone in the list shows its current local time.
When the event's time zone differs from yours, an eye button appears next to it. Click it to switch between View in the event's time zone and View in your time zone. Only the display changes, not the event itself.
Repeat
Choose Does not repeat, a preset (Every day, Every week on Monday, Tuesday, Wednesday, Thursday, Friday, Every week, Every month, Every year), or Custom to build your own rule:
Repeats every: 1 to 99 days, weeks, months, or years
On: the weekdays it repeats on (weekly)
Each or On the: specific dates of the month, or the first, second, third, fourth, fifth, or last weekday of the month (monthly)
In: the months it repeats in (yearly)
Ends: Never, On a date, or After a number of occurrences
Guests
Type at least three characters in Add participants to search Teammates, Teams, Contacts, and Past recipients. Press Enter to add any email address. Picking a team adds all its members at once.
Guests you add also show up on your calendar grid so you can check they're free. See Meet with.
Once you add a guest, you're added as the organizer. The guest list shows a response summary (for example, "2 yes, 1 maybe, 3 awaiting") and a colored dot next to each person. If you own the event, open a guest's menu to Mark as optional, Mark as required, or Remove them.
Click Email all participants to start an email to everyone on the event.
Video call
Choose a video call from Add video call meeting:
Google calendars: Google Meet
Microsoft calendars: Microsoft Teams and Skype, depending on what your account allows
Integrations that create meetings, like Zoom, also appear in the list. They add the meeting link to the event's Location.
Once an event has a meeting, use Copy link or Join.
Attachments
Files attached to the event in Google Calendar or Outlook are listed on the event. Click Open to view a file or Copy link to share it.
Location and description
Add a Location. Once saved, links open in your browser, addresses open in your maps app (set this in calendar settings), and phone numbers can be dialed.
The Description supports rich text: bold, links, lists, and so on.
Calendar
Choose which calendar the event goes on. The list shows every calendar you can write to, grouped by account. Set a Default calendar in calendar settings.
If you create an event on a calendar that's currently hidden, Missive offers to add it to your view.
Google labels and Outlook categories
Color-code events with the same labels or categories you use in your calendar provider. The event takes the label or category color in Missive, and the change syncs back to your provider.
Pick one Label for the event. Google's built-in colors show with their names (Tomato, Flamingo, Graphite, and so on), and custom labels keep the names you gave them in Google Calendar.
The Label field only appears if the calendar has labels.
Pick one or more Categories from your Outlook category list. Outlook colors an event by its first category, so the most recently checked category moves to the front.
Create or rename categories in Outlook. They sync to Missive automatically.
Moving an event to another calendar clears its label or categories.
Availability and visibility
Set Availability to Busy or Free to control how the event shows up to people checking your schedule.
Set Visibility to control who can see the event's details:
Google: Default visibility, Public, or Private
Microsoft: Default visibility or Private
Private events show a lock icon next to their title on the calendar.
Reminders
Add one or more reminders per event. Each reminder fires a number of minutes, hours, days, or weeks before the event starts. All-day event reminders fire a number of days or weeks before, at a time you choose (9:00 AM the day before by default).
New events use your default reminders from calendar settings. Reminders appear in the Activity feed and as desktop and mobile notifications.
You can change your own reminders on any event, even invites you can't otherwise edit.
Focus time
Focus time blocks time on your calendar for deep work. It can automatically decline meetings that get scheduled over it.
To create focus time, open a new event and change the type at the top of the form from Event to Focus time. Then set:
Automatically decline meetings: on by default
Only new meeting invitations or New and existing meetings: which meetings to decline
Decline message: an optional note sent with the decline
Focus time events are always timed events. They don't have guests, video calls, or reminders.
An event's type can't be changed after it's saved. To turn focus time into a regular event (or the reverse), create a new one.
Move and resize events
Drag any event you can edit to move it to a different time or date. In the day and week views, drag it vertically to change the time, or across columns to move it to another day. Drag it to the edge of the calendar to scroll to the previous or next period automatically.
To resize a timed event, drag the top or bottom edge of the event block. To resize an all-day event, drag either end.
Press Escape at any time during a drag to cancel and put the event back where it was.
If the event's form is already open, dragging updates the time in the form. Click Update to save it.
When you move a recurring event, Missive asks whether to reschedule This event or All events.
Edit recurring events
When you save changes to a recurring event, choose which occurrences to update:
This event
This and following events
All events
Some options are hidden depending on what you changed. For example, changing the repeat rule can't apply to just one occurrence.
Respond to events
Answer an invitation with Yes, Maybe, or No right from the event. If the event is recurring, choose whether your answer applies to This event or All events. If you were invited on more than one of your accounts, each account gets its own set of buttons.
You can also respond from the email invitation. See Calendar invites.
Duplicate, delete, or move to another calendar
Open the ... menu at the top of the event, or right-click the event in the calendar:
Duplicate opens a copy of the event with you as organizer. Guests are reset to awaiting a response.
Delete removes the event. For recurring events, choose which occurrences to delete. For invites, this option reads Remove from this calendar.
To move an event to another calendar, change its Calendar field and click Update.
Who can edit an event
You can edit any event you organized or created. For events you were invited to, you can change your response and your own reminders. Other fields are editable only if the organizer lets guests modify the event.
Events on read-only calendars, like holiday calendars, can't be edited.
Related
Last updated