Setting up email signatures

Create and manage email signatures in Missive.

Create and edit signatures in Settings > Signatures. You can link a signature to any of your email account aliases.

You can also configure a signature from the alias settings:

• Settings > Accounts select the Aliases tab, click Edit next to the alias, then pick the Signatures tab.

Rich text VS HTML editor

When editing your signature, you can either use the easy rich-text editor to design a simple signature or switch to the HTML editor to have complete control over your signature rendering. With the HTML editor you can copy/paste the code of the signature you were using in your previous email client.

Insert in

The Insert in setting controls when Missive inserts the signature in your drafts based on where you are in a conversation:

• All emails — the signature is inserted in every draft, including replies.

• First email sent — the signature is inserted only in the first email of a conversation. No signature is added to replies.

• First email sent, then the following signature — the main signature is inserted in the first email, and an alternative shorter signature you define below is used on replies.

This is useful if once you’ve emailed someone you don’t want to display your full signature again.

The alternative signature used on replies is rich text only — HTML is only available for the first email signature. The alternative is meant to be a shorter sign-off (e.g. your name or initials). If you need a fully HTML-formatted signature on every reply, set Insert in to All emails.

If your signature shows up on new emails but not on replies, check this setting — First email sent without a defined alternative will leave replies without a signature.

Use one signature for all

If you want all of your colleagues to have the exact same signature design, instead of having each of them create a personal signature, you can set up an organization signature in Settings > Signatures. Then, each employee will be able to easily select and use the signature.

Organization signatures use variables from each colleague's profile to automatically generate a personalized version for them. Learn more about managed signatures in Managing your team signatures.