> For the complete documentation index, see [llms.txt](https://missiveapp.com/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://missiveapp.com/docs/advanced-features/rules/examples/automation.md).

# Automation

Rule examples: auto-reply, auto-archive, scheduled actions.

Rules that take action without human involvement.

## Add warning notes for special customers

**Rule type:** Incoming message

Flag conversations with customers who need special handling.

<div data-with-frame="true"><figure><img src="https://3242897856-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1If7JwIQhfz5wGM9LiIU%2Fuploads%2Fgit-blob-63594ef92df2be257642a01342911f399a457197%2Fguides-rule-no-felony.png?alt=media" alt="Auto-add note rule" width="617"><figcaption></figcaption></figure></div>

| Component | Value                                                            |
| --------- | ---------------------------------------------------------------- |
| Condition | **From** ends with "acme.com"                                    |
| Action    | **Add note** → "ACME requires background checks on all drivers." |

Notes are visible to your team only, not the customer.

## Show VIP instructions

**Rule type:** Incoming message

Display handling instructions when a VIP contacts you.

<div data-with-frame="true"><figure><img src="https://3242897856-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1If7JwIQhfz5wGM9LiIU%2Fuploads%2Fgit-blob-be6160488cd2fe6b7b04577517adee0aef88bd19%2Ffeatures-show-instructions-vip.png?alt=media" alt="VIP instructions rule" width="563"><figcaption></figcaption></figure></div>

| Component | Value                                                                                          |
| --------- | ---------------------------------------------------------------------------------------------- |
| Condition | **From** is in contact group "VIP"                                                             |
| Action    | **Add note** → "Priority customer. Escalate immediately if issue is unresolved within 1 hour." |

## Forward receipts to accounting

**Rule type:** User actions → Label change

When someone labels an email as a receipt, forward it to the accounting system.

<div data-with-frame="true"><figure><img src="https://3242897856-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1If7JwIQhfz5wGM9LiIU%2Fuploads%2Fgit-blob-a28985905a3a10161654e864aca71710619df593%2Ffeatures-forward-receipts.png?alt=media" alt="Forward receipts rule" width="563"><figcaption></figcaption></figure></div>

| Component | Value                                       |
| --------- | ------------------------------------------- |
| Condition | **Added label name** is "Receipt"           |
| Action    | **Forward to** → <accounting@mycompany.com> |

## Webhook to CRM

**Rule type:** Incoming message

Push conversation data to your CRM or other systems.

| Component | Value                                                    |
| --------- | -------------------------------------------------------- |
| Condition | **From** is in contacts                                  |
| Action    | **Send webhook** → <https://crm.example.com/api/missive> |

The webhook payload includes conversation ID, message content, sender info, and any labels.

## AI-powered auto-categorization

**Rule type:** Incoming message

Let AI read incoming messages and apply the right label.

| Component | Value                                                                            |
| --------- | -------------------------------------------------------------------------------- |
| Condition | **Email account** is <support@mycompany.com>                                     |
| Action    | **Add labels with AI** → "Categorize: Billing, Technical, Sales, Feedback, Spam" |

Combine with routing rules: a second rule triggered by label changes can move categorized conversations to the right team.

***

Have a rule template to share? [Send it to us](mailto:info@missiveapp.com?subject=Missive%20Rule%20Proposal).


---

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