As AI continues to grow in popularity, email management is one of the most competitive spaces for AI tools. Fyxer AI has gained a lot of attention, promising to save you one hour a day as your AI assistant dedicated to meeting and email management.

This article will break down what Fyxer AI is and some alternatives that exist in the market. 

What is Fyxer AI

Fyxer AI is an AI assistant that connects to your Gmail or Outlook inbox. It does three things well:

1. Triaging and categorizing emails
2. Auto-drafting replies in your voice and tone
3. Being your note taker on meetings (and giving you a scheduling link)

It genuinely feels like a capable assistant that manages your email directly within your existing Gmail/Outlook inbox. There's no new interface to learn, no complex installation. Just an organized "person" who opened your messy inbox and took over, in a way that still granted you control over what's sent out. 

Within 10 minutes of setting up Fyxer AI, all my emails were auto-tagged into one of their default labels (I use Gmail): 

To enable auto-drafting of replies, you have to give Fyxer AI's draft prompter a bit of context related to your tone and business. 

And here's what an auto-drafted reply looked like: 

This is a great experience for anyone who wants to stay in the Gmail or Outlook interface, but really need on-going organization and administrative help because of the high volume of emails that they handle personally. 

Like Superhuman, Fyxer AI is focused on inbox throughput—how much faster can you process your emails. Although that's an important goal, often times, it's the wrong goal. 

Maybe the question is whether you should be replying to most of those emails in the first place, which we'll get into for some of the Fyxer alternatives.

When looking at Fyxer AI alternatives, we included 3 types: 

1. Similar functionality and similar interface (Gmelius, Hiver)
2. More functionality and different interface (Missive, Shortwave)
3. Similar functionality across multiple independent tools (Clean Email/SaneBox + Copilot/Gemini + Granola AI) 

We'll start with similar functionality and interface and work our way down the list. 

Gmelius - Gmail-only Fyxer alternative

Like Fyxer, Gmelius exists on top of your existing Gmail interface so you have a familiar experience with new functionality. 

Gmelius also has an AI-powered assistant that auto-categorizes and can draft replies on your behalf. There are small details between the two options, for example: 

• By default, Fyxer will only draft replies for the emails that are auto-labeled "to respond". Gmelius will try to respond to every email, but for those that they detect as promotional, they will add a note saying they didn't respond because it is a promotional email. It's a small detail, but the execution of Fyxer's approach feels smoother. 

On the other hand, Gmelius is also a collaboration focused tool instead of a purely productivity focused tool like Fyxer, which means Gmelius has more functionality for teams that work together within an inbox. They have the ability to chat internally on emails, assign emails to others, create automations that run based on certain AI tagging, SLA escalation, and more.

Both Gmelius and Fyxer have a closed AI assistant, meaning you're not able to bring your own AI key and select the models that you work with. This is great for those who don't really have a preference on which AI model they prefer.

From a pricing perspective, Gmelius is a little bit more expensive than Fyxer: 

• Starting at $24/user/month billed annually compared to Fyxer's starting at $22.50/user/month billed annually. 

If you're looking for a Fyxer alternative that is a little more oriented to teams but has much of the same functionality and interface, then Gmelius might be the one. 

Hiver - Customer support Fyxer alternative

Similar to Gmelius, Hiver integrates directly into your existing email client, giving you a familiar interface to work with. Unlike Gmelius, Hiver supports Gmail and Outlook accounts. 

Like Fyxer, Hiver has an AI-powered email assistant that can help you auto-draft emails and auto-label emails based on their contents. Though, like Gmelius, it's not quite as simple as Fyxer's default experience since Hiver's core users are customer support teams working out of shared inboxes.

If you're an executive that's just looking to replace Fyxer's lightweight functionality, without any of the team related features like collaboration, automated workflows, analytics, or SLA monitoring, then Hiver might be a little overkill.

Could you get it to work? Absolutely. Will it feel like it was built for your use case? Probably not.  

From a pricing perspective, Hiver's plans that include AI start at $19/user/month billed annually. However, there are limitations on how many AI-drafted replies you can have (20/user/day). 

Missive - Fyxer alternative for teams 

Now we're moving onto tools with more functionality than Fyxer, but will also have a less familiar interface.

Missive is an email client for teams that need to collaborate in their inbox. Like Fyxer, you can create AI-powered email assistants that help you triage, label, and draft replies. Unlike Fyxer, Missive is way more flexible in implementation, which depending on who you are, could be a good or bad thing. 

Missive allows you to bring your own AI key and choose your own model. That means if you want to use a specific model for drafting emails versus triaging, you can fine tune that experience.

Since Missive is a collaborative inbox meant for your whole team, your AI assistant can assign and triage emails to the right people, instead of just sorting it in your own inbox. Imagine an old client emails you because you have a long standing relationship, but it's a question meant for your support team.

The same is true for drafting replies, instead of just drafting replies based on your own personal inbox, Missive's AI automations can help your whole team auto-draft replies to customers. 

That's critical if you're handling hundreds if not thousands of emails every day. You can get the most common questions taken care of by an AI assistant. 

Where Missive lacks compared to Fxyer is it's scheduling and calendar functionality. Missive has a calendar that's good for team visibility but it's lacking any AI assistant features. 

From a pricing perspective, Missive is comparable to Fyxer at $24/user/month for plans that include AI automations. 

Shortwave - Full-featured Fyxer alternative

If you're looking for an AI-powered email client, essentially Fyxer but with more features, then Shortwave might be a good fit. 

Shortwave has all of Fyxer's AI assistant features right out of the box—auto-drafting emails, default AI categorization, calendar scheduling—and they have some team collaboration features as well. 

Since Shortwave is it's own email client, it looks and feels quite different from Gmail and Outlook. It also only supports Gmail accounts. They say there's a workaround for Microsoft 365, Outlook and other email providers, but it's essentially forwarding your email account to a Gmail account, to connect to Shortwave. 

If you don't want or need the level of customization and flexibility that Missive has, you don't care to BYOK (Bring your own keys), and you use Gmail/Google Workspace—Shortwave could be a good Fyxer alternative for you. 

From a pricing perspective, Shortwave is the exact same pricing as Missive at $24/user/month for plans with full fledge AI functionality. 

Clean Email + Copilot

If you mostly loved Fyxer for it's ability to sort and organize emails, there are AI-powered tools like Clean Email that focus exclusively on that. And for your drafting needs, you can use Copilot or Gemini (depending on if you're a Gmail or Outlook user) as your AI assistant to help draft the occasional email. 

Like Fyxer, Clean Email is a tool that works within your existing email client. It has some predetermined categories that it will suggest and label your emails as, and it can learn your preferences over time. 

Copilot is a general AI-assistant that comes free with the Microsoft suite. You can use simple prompts like: Check for typos and make it more professional.

Or more complex prompts like: 

You're an executive assistant replying to emails on my behalf. Make sure to take into consideration the existing tone of the conversation and match it. If it's a customer or prospective client asking about a specific product question, use https://learn.missiveapp.com/ to find the answer. Do not make up any information. 

From a pricing perspective, Clean Email is $9.99/month/email account and Copilot has a free plan typically included in your Microsoft 365 subscription, with Pro plans starting at $30/user/month. 

SaneBox + Gemini

An alternative to Clean Email and Copilot would be SaneBox and Gemini. Incredibly similar functionality and features, with minor differences around user interface. Gemini would also be a better fit for anyone already in the Gmail/Google Workspace ecosystem. 

Where SaneBox stands out in comparison to both Clean Email and Fyxer is it's third party integrations. By offering connections to other popular tools like ToDoist, SaneBox allows you to create basic automated workflows within your inbox. Something in between Missive's super flexible and powerful automations and Fyxer's one and only integration to HubSpot. 

From a pricing perspective, SaneBox starts at $7/user/month with some usage limits. Google's Gemini has a free option, with paid plans starting at $19.99/month

Which Fyxer AI alternative is right for you?

Fyxer AI offers a compelling solution for tackling email management, seamlessly integrating with your Gmail or Outlook to help you regain valuable time. Its strengths in triaging emails, drafting replies, and note-taking make it a strong contender in today’s crowded AI productivity tool landscape.

However, it’s worth considering various alternatives like Gmelius, Missive, or Shortwave, each bringing unique features and interfaces that could better align with your specific needs.

As AI productivity tools continue to innovate and redefine how we interact with our inboxes, exploring your options will ensure you find the perfect fit to enhance your productivity.

Welcome to the great business email debate—Gmail or Outlook? 

Emails are the lifeblood of many businesses. They’re how people inquire about your services, it's how you communicate with clients and vendors, and maybe it's even how you communicate internally with your team. 

We'll be doing an in-depth analysis of the two big email providers (Gmail vs Outlook). And give you the information you need to make a decision on which email service you'd like to build your communication system from.

We'll be going over:

• Individual features and functionality 
• Collaboration and team features
• Security and privacy
• Pricing

Gmail and Google Workspace 

There are two ways to create an email with Google.

You can either have a free, personal email address that ends in @gmail.com, with limited storage (15gb across your Google Suite), or you can pay for Google Workspace (Gmail for business) and create an email address with your business domain: @yourcompany.com, have more storage, and more admin/security controls over your email service.

The Google Workspace business plans vary:

• Business Starter ($6/user/month) with 30 GB of storage/user 
• Business Standard ($12/user/month) with 2 TB of storage/user 
• Business Plus ($18/user/month) with 5 TB of storage/user
• Enterprise (custom pricing) 

Whether you have a Gmail account or a Google Workspace account, your inbox will look similar. 

Features and functionality

• Labels
  • Gmail labels are incredibly flexible and meant to be the main organizational feature. 
  • You can use Gmail labels for everything from light project management (To-do, in-progress, blocked, in review) to client filing (names of each client account or project code), to topical sorting (personal, travel, etc) 
• Categories
  • Gmail can auto-detect what they think an email is about, and assign it to one of their four default categories: Primary, Social, Promotional, and Updates.
  • This default functionality was introduced in 2013 and can be changed in settings.
• Search
  • Gmail's search is fast and quite accurate at surfacing relevant results. You can filter by sender, date range, or labels. Note: Gmail's search content is primarily looking at email and attachments, and actively ignores items like calendar events and tasks. 
• Calendar
  • The default calendar app of the Google Suite offers up some helpful business tools. Outside of the standard ability to create an event and invite attendees, you can easily create scheduling links to share and it's smart enough to detect event invites in your Gmail inbox, and auto-create them in your calendar. 

Gmail's collaboration and team tools

This is where Google shines. Their real-time collaborative documents were a game changer when they launched back in 2006 and has become the preferred tools for many organizations since. 

• Google Docs, Sheets, Slides
  • Compared to Microsoft, these tools were built with real-time collaboration first. If you plan on working on documents and files with other people, Google is the way to go. 
• Google Drive—cloud file storage and sharing. 
• Google Chat—Instant messaging. 
• Gmail Shared Mailbox
  • The most common use case of a shared inbox is a businesses' info@, sales@ and support@ inboxes.
  • The shared inbox allows multiple people to login and access, without sharing passwords. 
  • Gmail's shared inbox has the exact same interface as its regular inbox. You're able to label, filter, and search in the shared inbox just as you would your personal.

Gmail's security and privacy

When looking at Gmail's security measures for Google Workspace accounts, here are two that stand out:

1. Confidential mode—it's not quite end-to-end encryption, but it does allow users to set expiration dates, revoke access, and restrict forwarding/printing of emails. 
2. Anti-phishing protection—using machine learning, Gmail will often flag suspicious attachments, links, or spam emails with a prominent orange banner. 

Gmail uses TLS for email transit and has encryption at rest and in transit. 

Common user complaints

With over 1.8 billion Gmail users worldwide, there are some very well known issues and tradeoffs within the Gmail's functionality. Here are three common ones:  

• Email size limits—Gmail truncates emails at 102 KB; requiring you to click a "view more" link to read long emails in it's entirety If you have lengthy emails to send, you'll likely get frustrated by this limitation. 
• Threaded emails—Gmail sorts related emails into a single thread, and they'll group them based on subject lines and reply sequences. That's helpful if you're receiving duplicate newsletters (you just want to see one new email for all those duplicates), but if your client is sending you different topical emails with the same subject line, Gmail will also group them together. 
• Offline mode—Gmail's offline mode works best on Chrome, and has been reported to be less reliable on other browsers or operating systems. Local storage capped at 90 days of email history, so any older emails will not be accessible until you're connected to internet again.

Outlook and Microsoft 365

Like Gmail, Outlook is Microsoft's free, personal email service; Microsoft 365 is essentially Outlook for business, equivalent to Google Workspace. 

Here's an overview of the Microsoft 365 plans (assuming an annual payment, as of April 1, 2025): 

• Business Basic ($6.30/user/month) with 50GB email storage and 1TB of OneDrive cloud storage. 
• Business Standard ($13.13/user/month) with all of the above, plus desktop versions of Microsoft Office apps (5 devices per user).  
• Business Premium ($23.10/user/month) with all of the above, plus security features like Microsoft Defender for Business and device management tools for company devices. 
• Enterprise (ranges from $36-$57/user/month) with Exchange Online email hosting, large amounts of mailbox storage (100 GB/user), and more advanced security and privacy controls. Typically Microsoft 365 enterprise plans start at 300 users.  

Features and functionality

• Outlook Folders
  • The biggest difference between labels and folders (Gmail vs Outlook), is the one-to-one relationship. One email lives in one folder at a time in Outlook, where as one email can have multiple labels attached to it in Gmail. 
  • Many users appreciate the drag and drop functionality within Microsoft Outlook, that allows you to easily move an email from one folder to another.
• Outlook Search
  • Outlook's search function goes beyond emails and attachments, pulling in contacts, calendar events and tasks. It's more comprehensive than Gmail's search, but that also impacts it's speed. It’s often slower, especially with large mailboxes.
• Outlook Calendar
  • Outlook's default calendar has a very deep integration with Microsoft Teams and Microsoft Office. So if you use Microsoft everything, keeping the Outlook Calendar will be a smoother experience. 
• Outlook Rules
  • Outlook has two main types of rules. The first will only run if your Outlook email is open (like a notification sound), and the second will run on the mail server all the time (i.e. sorting certain emails into certain folders, custom spam/junk mail removal, auto-forwarding emails when you're OOO, etc). The second set of rules is primarily for incoming emails, which depend on if/then statements and doesn't allow for more complex conditions (if/else) or preferences. 

Outlook's team collaboration tools

• Word, Excel, PowerPoint
  • The original productivity office suite focused on individual usage. There's a reason why Excel is still the market leader for those who need deep functionality. In recent years, Microsoft added collaborative features to all these tools, however they've been known to be less seamless compared to Google Workspace. 
• OneDrive—cloud storage and file sharing. 
• Microsoft Teams—team chat and video conferencing. 
• Outlook Shared Mailbox
  • It’s very similar to Gmail’s shared mailbox, but with one key difference: you can integrate an Outlook shared inbox with ticketing (Share Point) and automation (Power Automate) tools that are included in the Microsoft 365 suite. This would allow you to create and track "tickets"—particularly helpful for your support@ inbox.
  • This functionality is limited and has a heavily reliance on notifications and collaboration outside of the inbox (in Microsoft Teams). 

Outlook's security and privacy

With thousands of enterprise customers, Outlook's security and privacy are tuned for those standards. 

1. Office Message Encryption—send encrypted emails with controls on whether those emails can be forwarded, printed, or copied. 
2. Advanced Threat Protection/Microsoft Defender—essentially Microsoft's version of anti-phishing protection. It does offer real-time URL scanning through its Safe Links feature. 
3. Information Rights and Management—allows users to control forwarding/copying of email contents. 

And just like Gmail, Outlook uses TLS encryption for email in transit. And data at rest is also encrypted. 

Common user complaints

• Search Delays/Freezes—because Outlook has a more comprehensive search (looks for things beyond email and attachments), and because they support larger inboxes, it means search is often really slow or doesn't work at all. 
• Visibility Issues in Shared Inboxes—though Outlook has shared mailboxes, there is a lack of functionality around coordination or collaboration. So though multiple people can be in your sales@ inbox without privacy issues, you still don't know who's working on which email. 
• Mobile Outlook apps are missing features—you can't create rules and automations, advanced search strings aren't supported, and there are no custom views.

So which email service is better—Gmail vs Outlook?

As with most decisions in life, it depends.

Google Workspace is collaborative at its core, though its shared inbox and email automation options are more limited.

Microsoft Outlook is more robust in it's DNA overall, but can feel overly complex and lacking in modern design. 

If your business prioritizes simplicity and collaboration with clients, team members, and vendors—I would err on the side of Gmail and Google Workspace. 

If you work in a field with a lot of sensitive information (i.e. law, accounting, etc), then I would err on the side of Outlook and their very high standard for security controls. 

Whether you choose Gmail or Outlook, there are some business email hygiene factors to follow:

1. Don't share passwords to share inboxes
2. Say no to forwarding if you need to collaborate
3. Always have anti-phishing and spam protocols in place for your team. Test often. 

Which email service is best for teams?

Neither Outlook or Gmail was really designed for teams. They added on some lightweight features (shared mailboxes), but if you truly live in your inbox everyday, replying to clients, team members, and vendors—you'll want something designed specifically for team collaboration and shared inboxes. 

That would be us—Missive! 

Missive is an email client that sits on top of your chosen email service—whether that's Gmail, Outlook, Yahoo Mail, or Apple Mail.

It has all the features that are loved in Gmail and Outlook—labels, rules, snoozing, but supercharged with more functionality. Including AI powered rules that allow for auto-translation, auto-labeling, and so much more. 

But don't just take our word for it, here's Arif, a lawyer and long time Outlook user, who recently signed up for Missive: 

When I open Missive, I can hit Inbox Zero quickly. I never had that feeling with Outlook.

And here's Pat, a property manager and Gmail user, who recently signed up for Missive: 

We’ve tried so many shared inbox solutions. Missive was unexpectedly powerful. Suddenly, we weren’t scrambling over lost emails or letting days slip by.

So whether you're Team Gmail for business or Team Outlook for business—you can try Missive today and get the best collaborative email client for businesses.