The Best Email Client for Gmail to Make Life Easier

The Best Email Client for Gmail to Make Life Easier

Skyler
by Skyler

It seems unreal, but the right email client for Gmail can make your work and life (a lot) easier.

Gmail is an incredible communication tool for teams and businesses, but any tool built to serve everyone will always have tradeoffs. It lacks productivity and collaboration features, making email management more time-consuming than necessary.

That’s where third-party email clients built around Gmail can enhance it and make life easier.

Third-party mail apps boost productivity by bringing all your email accounts under one roof, integrating with your favorite apps, and enabling more effective team collaboration.

These are the best email clients to help you manage your personal email and organize your team’s inbox for an efficient work experience.

Top Picks by Use Case

  • Missive: Best all-around for teams, collaboration, and productivity
  • Spike: Best for conversations that revolve around people, not threads
  • Superhuman: Best for individuals who don’t need collaboration features
  • Front: Best for huge teams looking for help-desk features

Missive

Missive is the easiest way to do email. It’s a team inbox and chat app that empowers you to collaborate around email services like Gmail, Microsoft Outlook, iCloud, and other external communication channels like SMS, Facebook, and live chat.

On an individual level, you can use it to centralize all communication and achieve the coveted inbox zero using rules to automate workflows for things like:

  • Reducing notifications by batching when emails should land in your inbox
  • Using labels, sub-labels, and shared labels to triage, organize, and delegate your messages as meticulously or simply as you want
  • Reducing newsletters and other spam using rules (helpful when brands don’t respect unsubscribe requests)

Delegating emails to your assistant or a colleague at the click of the button is another great feature. No password sharing or forwarding necessary!

Share email account with team in Missive

Missive also integrates the app with many popular productivity tools like Asana, Google Drive, Chargedesk, Dropbox, and Zapier.

Missive integrations

While these core features are great for boosting personal productivity, Missive is a game-changer for teams.

Benefits for Teams

Missive was designed with a business-first collaboration experience in mind. It streamlines communication and enhances collaboration.

You get everything you need to get more productive with flexible inbox setups that let you manage private conversations alongside ones shared with your team, rules and automations, collaborative writing, and internal chat.

You can centralize customer messages across social, email, and chat. So, whether you get an email, a Facebook message, or a WhatsApp message, you’ll receive it right within Missive. You don't have to switch between apps to read, reply to, and delegate emails.

Suppose you receive an email and want another co-worker's help. In traditional email clients like Gmail, you would need to forward the message to them.

Not in Missive.

Missive lets you add notes and have conversions around email like this:

Discussing an email with a coworker.

Just “@” message a colleague and ask them for more information. Your co-worker will see the email in their inbox and can chat back and forth with you around the email chain.

No need to copy-paste links into Slack or deal with back-and-forth emails.

Slack vs. Missive

And that’s just scratching the surface!

Missive gives you a host of other excellent team collaboration features like:

  • Rules that let you automate team workflows to skyrocket team productivity
  • Email sharing to see private emails alongside shared emails
  • Collaborative emailing and shared inboxes
  • Live chat for solving time-sensitive technical issues to maintain customer relationships
  • Shared labels to organize team conversations structurally
  • Internal chat rooms to have more effective team conversations across various communication channels

Security Features

Security and authentication features like two-factor authentication (2FA) are available on all plans. Missive also supports SAML single sign-on and IP restriction. You can read more about Missive’s security and data encryption here.

Availability

Missive is available for macOS, Windows, Apple iOS, Android, and modern web browsers like Chrome, Safari, and Mozilla Firefox. The mobile apps for iOS and Android provide a full-featured experience as well.

You can configure rules, create templates, delegate emails, comment, and craft replies using rich text from your mobile device just like you can from the desktop app or web versions.

Pricing

Missive pricing

Missive’s pricing is also competitive compared to other email clients for Gmail—especially for small businesses that want to collaborate around email.

Start with the free version to test-drive features and see if one of the paid plans is worth upgrading to.

  • Free Tier: Free for up to 3 users (with a 15-day inbox history)
  • Starter: $14/month per user
  • Productive: $18/month per user
  • Enterprise: $26/month per user

Limited History?

Messages and comments older than your plan history limit are hidden from the interface, not deleted. You can still access all your emails on your email provider interface.

Spike

Spike is a conversational and collaborative email client tool that turns your email into an experience similar to text messaging.

It removes repeated headings, signatures, and threads that make emails difficult to read, emulating a real-time chat to have faster conversations.

In Spike, conversations revolve around people, not threads. This can be a handy feature since many other email clients don’t support grouping by the sender and require you to use search to find conversations with particular people.

This UI tries to change how you communicate with people, doing away with common and awkward email artifacts like salutations and complimentary closings. Is it working, to be seen…

Chat feature in Spike

A smarter inbox feature lets you prioritize important messages, while notepads allow you to create, edit, collaborate and share notes in a way similar to Google Docs.

Spike note feature

Spike supports live collaboration on email and sports a sidebar area where you can chat and collaborate with colleagues without leaving notes.

Like other tools on this list, Spike supports a unified inbox that brings all of your emails across different accounts into one place.

Spike unified inbox

Notable Features & Integrations

Tasks: Spike supports tasks with a built-in to-do list.

Video Conferencing: You can screen share via Zoom within Spike.

Voice Memos: Recording and sharing voice memos within the app can be useful—especially when you want to avoid confusion and don’t want to go through the hassle of hopping on a Zoom call.

Pricing

Spike is designed with small businesses with budget constraints in mind. So, it’s not an ideal solution for large organizations, especially considering many of its advanced features still need a lot of work, making collaboration challenging.

Pricing is reasonable, starting from $7 per user per month. A free plan with 1 GB storage is also available.

Superhuman

Superhuman

Superhuman is a light email client for Gmail and Outlook email accounts, modeled like Thunderbird and Mailbird. But it offers extra functionalities that can significantly enhance productivity making a better email management tool.

The tool promises to deliver the fastest email experience ever, but you need to shell out $30 a month for it. Superhuman claims to leverage AI to automatically sort your emails, with its algorithm quickly learning which emails are most urgent and bumping them to the top.

You can also create a VIP list to make specific lists for specific senders. This is basically like adding a filter rule that applies a label in Gmail.

Superhuman also boasts a feature where you can easily remove an email from your inbox and have it return at a designated time in the future—which is just a fancy way of saying Superhuman has a snooze feature. The problem with their snooze feature is that it can quickly create a mess in your inbox if you open up your email in a different client.

It has an individual focus on handling your emails with more efficiency. That’s why Superhuman is more suitable for individual users and not teams.

If you want your email client to have features like shared inbox, chat, comments, and collaborative writing, Superhuman is not the tool for you.

Why Individuals Use Superhuman

A big reason people use Superhuman is that other people talk about the fact that they use Superhuman. There’s a bit of Zeitgeist around it. That being said, Superhuman does have a few distinct features that make it a great fit for a particular group of people:

  • Keyboard shortcuts make triaging and processing email very quick and easy
  • Read receipts for staying on top of things you need a response to
  • Contact data enrichment via Clearbit
  • Intelligent scheduling features that bring your email and calendar in one view so that you don’t have to navigate different interface windows
Superhuman desktop app

Pricing

Superhuman starts at $30/month, but you can’t just sign up for the email app—you have to be invited by an existing user or sign up for the waiting list through the website.

Then you’ll have to go through an extensive questionnaire and personalized onboarding call to ascertain you're the right customer for the product.

While exciting, this may feel tedious and time-consuming. Besides, Superhuman is only available to Mac, iPhone, and iPad users (No Android or Windows), which is another limitation that can work against it. Especially considering tools like Missive offer greater flexibility, more collaboration features, advanced automation, and lightning-fast speeds—all at a more affordable price.

Front

Front lets you assign messages to your teammates (only one at a time), removing the hassle of forwarding and CCing, similar to Missive.

With Front, you can chat with team members about emails without leaving the app to free up space in other team chat apps and make communications readily accessible to everyone. You can also create automation rules and canned responses to process email more efficiently.

Although Front is a robust tool, it isn’t the right email client for Gmail for everyone. If you’re looking for a tool that is a help desk first and foremost, Front is a great fit.

Everything in Front is geared toward assignments. It gives customer support use case emails (info@, help@) greater priority over personal/private inboxes.

Analytics give you insight into your team‘s performance and company impact. If you’re a business that deals with large volumes of email, you can use this data to keep up with operations. Keep in mind that this feature is only available if you opt for the Scale plan which requires a minimum $11,880 yearly contract.

Front vs. Missive

Integrations

An extensive list of integrations means you can use Front with other applications based on your workflows. The most popular include tools like Asana, HubSpot, Guru, ClickUp, and GitHub.

Pricing

Front’s primary users are people managing help desks at enterprise companies—and their pricing model reflects that.

Front’s Starter plan is priced at $19 a month, but it's very basic compared to starter plans offered by other solutions like Missive. If you want to unlock company-wide rules that let you centralize management of individual rules, analytics, and integrations, you need to upgrade to the advanced plan starting at $990/month with a yearly contract.

Front pricing

Don’t Let Gmail Lower Your Productivity

With various easy-to-install add-ons and integrations with IMAP email providers, Gmail’s lack of robust and comprehensive collaboration features stifles what’s possible for email.

If you need to collaborate with co-workers, triage email faster, get distracted less often, and automate your workflows—you’re better off doing so with a third-party email client.

No matter what tool you use, though—it’s the processes and systems you put in place to manage email that matter most. Don’t forget that when selecting which tool to bring into your workflow.

Skyler
Skyler Reeves

Contributor
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