FAQ

Missive does not offer a way to show latest emails (messages) at the top mainly because of its collaborative nature. In Missive, each conversation is a chat room in itself. You can add chat comments in between emails, and the natural order for chat is top to bottom. See the image showing an example of a collaborative conversation with emails and chat in between.

There are two ways to add people to a conversation:

1. Posting a chat comment with a @mention. This always shows the conversation in the mentioned person’s Inbox.
2. Adding the person through the “Add people” menu, at the top of the conversation. In this case, it’s possible to choose whether you want the person to see the conversation in their Inbox or only give them access to the conversation, archived, for future reference. This is done through the Show in their inbox checkbox. This checkbox remembers the last checked / unchecked state you used, so if you have previously unchecked it, you just need to check it again to make sure adding people through this menu will make the conversation appear in their Inbox.

It’s possible (and expected) for the unified inbox to show a lower number of unread conversations than the combined total of sub-inboxes in the case where unread conversations are present in more than one sub-inbox. For instance, if you receive an inquiry at your main shared inbox, then you replied from your personal address and received a reply in your personal inbox. When this happens, the conversation will be counted in both your shared and personal sub-inboxes, but only once in the unified.

Yes, open your preferences and look for the Show recent searches option and change the number pinned searches allowed. To disable this functionality, uncheck the checkbox.

The idea is that members of an organization may have different responsibilities and be interested in different labels. Listing all labels in everyone’s sidebar by default may feel cluttered for those interested in just a few labels. We automatically show newly created labels in the sidebar for the person creating the said label, since they are likely to be interested in it.

Everyone can easily manage labels as they see fit: hidden labels can be opened by clicking the More button just above opened labels, and can be hidden again by hovering and clicking the X button as shown here:

Orange clock icon:
User has snoozed the conversation.

Blue dot (top right corner):
User has not read all emails in the conversation.

Greyed avatar:
User has archived the conversation.

Colored avatar:
User has the conversation in their Inbox or Team Inboxes.

Blue allow:
User is currently viewing the conversation:

You cannot label responses. But you can link them with your organization teams. For example, here I created a team name Backend, and then linked a response to it.

When searching a response you can prepend your search with the name of the team (see image below). There I search “backend” and it selected the only response linked to this team. [team name + search query] will find only responses from a team containing the search query.

You can quickly search and apply a label to a conversation by doing the label shortcut Command + Shift + L.

You can also mark a label as a favorite so the label is always easily accessible at the top of the menu. To do so, just right-click any label in the sidebar and select Mark as favorite.

Yes, there are three ways you can open the draft composer:

• In new window. This option is great when you want your draft to be independent from the app's window.
• In popup. Perfect when you need to focus only on the draft.
• Inline. This last option is ideal when you want to see previous messages when drafting a new one.

You can access this setting in the "Composing" section of the preferences.

You can choose a delay time to recall a recently sent email. You will see a banner to undo the action right after sending the message. You can configure the next delay options:

• No delay
• 5 seconds
• 10 seconds
• 30 seconds

You can access this setting in the "Composing" section of the preferences.

Yes, many actions can be undone. There are two ways to do this:

• Use the shortcut Command + Z
• Click the undo banner button. You can enable it in the "Actions" section of the preferences

Yes, we call it out of office status. Learn more.

1. Select any mailbox from the left sidebar.

2. Click filter on the search bar and select Unread

Inside the email composer, on the bottom, click on the clip icon.

Yes. We offer 5 font sizes. You can access this feature in the Appearance settings.

Yes. We have 5 different themes. In the Appearence settings, you can manually select one or choose the Auto option (the theme will be based on your OS appearance settings).

Yes. You can select multiple messages at once by holding the Shift key. You will see a screen with available actions that can be applied to all selected messages.

When applying the filter Assigned to (Person A) on a search or a mailbox, the results will include both conversations assigned to Person A as well as conversations includind tasks assigned to Person A.

Yes, it's possible. Here's how:

1. Go to your All mailbox.

2. Click on the empty conversation.

3. Click on the dark grey word draft (see image below).

4. In the new window, click on Restore.

Notes: Merging cannot be undone and you cannot merge conversations from different organizations.

Option A

1. Right-click a message and click on Copy link

2. Right-click another message and click on Merge copied conversation

3. Confirm the action by clicking Merge

Option B

Create a rule that when matched it will merge messages into a predefined conversation.

Yes, it's possible. Click on the eye icon of a conversation and select the desired settings:

• Watch conversation: All comments will show up in your inbox.
• Unwatch conversation: Only mentions will show up in your inbox.
• Enable/disable desktop notifications.
• Enable/disable mobile notifications.

This is only if you need to update your login credentials such as your email, password or OAuth provider. You can update any other settings without entering your password.

That is meant as a security step to make sure no one but the owner of this account can change the login information.

Missive does not offer a way to show latest emails at the top mainly because of its collaborative nature. In Missive, each conversation is a chat room in itself.

You can add chat comments in between emails, and the natural order for chat is top to bottom. See image below showing an example of a collaborative conversation with emails and chat in between.

You can filter conversations per mailbox. For example, if you wanted to see all emails in the Customer Support team inbox that are unread and starred, you do the next:

1. On the sidebar, click on the Customer Support team inbox.
2. On the search bar, click on filters.
3. Select the Unread option.
4. Click again on the filter button and now select the Starred option.

In the sidebar click on More. A list will be displayed, click on the Send later mailbox.

Missive supports Gmail's search operators. You can find emails by date by typing these operators:

• After a certain date -> after:YYYY/MM/DD or older:YYYY/MM/DD
• Before a certain -> before:YYYY/MM/DD or newer:YYYY/MM/DD
• Older than X days -> older_than:Xd
• Older than X months -> older_than:Xm
• Older than X years -> older_than:Xy
• Newer than X days -> older_than:Xd
• Newer than X months -> older_than:Xm
• Newer than X years -> older_than:Xy

As you might have noticed, there is no archived mailbox in Missive, just like in Gmail. All you have to do is click on the "All" mailbox. Right there you will find all the archived emails.

If you can't find the "All" mailbox in your sidebar, click on the "+More" option and select "All"

At some point you probably discarded the warning prompted when archiving asking you if you also want to close the conversation. Saved warnings / confirmation dialogs can be re-enabled from the Preferences > Warnings section in each user’s settings:

Missive does not offer a way to manually reorder email accounts, but you can customize the description of each account in your Accounts settings.

Email accounts are listed in alphabetical order, so if you want to reorder them in a certain way, you can simply enter descriptions that start with a number:

1. [Description for account 1]
2. [Description for account 2]
3. [Description for account 3]

Conversations that have a colored border (blue, green, etc) are shared/linked to your organization. On the other hand, conversations without the border are personal, therefore private.

You can change the color in Settings > Organizations > Your flag color

Start by replying to a comment, then move to another conversation. The quoted comment will stay attached to the comment box until you submit it. A link to the original conversation will be included.

Yes, you can import more email history from your Accounts settings. But not the other way around.

Missive fetches these icons from your email service provider or your website. Note that this does not dictate the appearance of your emails when recipients read them. Every email app has its own way of displaying sender icons.

If you do want to force your avatar in as many apps as possible, you should set a Gravatar. Gravatar is a global avatar hosting service. Missive supports Gravatar as do many other apps.

Only the owner and admins can delete organization labels. Also, email account labels (those not created in Missive) can not be deleted from the app you need to do so from your email service provider (Gmail, Outlook, etc).

To rename anyou organization label, go to your Settings -> Organization -> Labels -> Edit

Note: Email account labels can not be renamed from Missive, you should do it from your previous email client.

In your Organizations settings, under the Users section, you will see a Remove button for each user. Be aware that only the Owner and Admins can remove users.

The removed user will lose access to shared conversations, among other things. Click here for more information.

Owners and Admins can delete other people's comment, Members can only delete their own.

Click on the small grey arrow on the right side of the comment and click Delete. The message will be deleted for everyone in the conversation and it cannot be undone.

• Owner. There can only be one per organization. No one can delete them. They can change all settings, see and manage all shared labels, delete any comment. They can manage all contact books and managed signatures.
• Admins. They can manage other Admins and Members. They can change all settings, see and manage all shared labels, delete any comment. They can manage all contact books and managed signatures.
• Members. Can only see the content of labels shared explicitly with them, otherwise they can see labels but not the content of conversations marked with them. They can only delete their own comments. They can only manage contact books they created. They cannot edit managed signatures.

These roles can be managed in the Users section of your Organizations settings.

When you assign a conversation to a specific team member, it cannot remain in the team inbox. A conversation in the team inbox is considered unassigned; it no longer belongs there when someone has been chosen to deal with the case. Note that you can assign any number of users to a conversation, so more than one person can work on it.

However, it’s possible to move conversations back to the team inbox upon receiving a reply (email, SMS, Messenger, etc). This means that once the conversation assignee has responded to the customer, whenever the customer replies, the conversation will reopen back in the team inbox, visible to everyone again. So any other team member can continue dealing with the case, should the original assignee no longer be available to take immediate action.

To enable this, open your Organizations settings on the Teams tab and click to Edit a team. Then under Assignment options, change “When receiving reply in assigned conversation” to “Move conversation back to the team inbox”.

This setting must be toggled separately on each team inbox in your organization.

• The removed user will lose access to all shared conversations (those with the colored organization flag on the left). This is a background process that can take from a few minutes to several hours to complete.
• If shared conversations contain emails from the user’s personal email account, these emails will be removed from the shared conversations but will remain available to the removed user in new private conversations.
• Open conversations where the removed user was the only assignee will be moved back to the related team inbox.
• Removed user comments are kept in shared conversations for remaining users to see.

In Missive, you can setup any number of aliases for each of your email accounts, and each alias can have a different signature. Even if you don’t have different alias addresses, you can create multiple aliases with the same Address and Name, just for the purpose of setting a different signature for each.

Here’s where to add aliases the in Accounts settings:

Yes. It’s possible for delegated users to customize their name and signature when sending from a shared account.

To do so, each user must open their Missive settings (by clicking their name in the left sidebar), select the Accounts tab, then select the shared account and click Use my own. Then they can customize their name and / or signature at will.

Sending emails from outside Missive is known to cause duplicate conversations, and it does so for a specific reason. Missive uses a pretty complex algorithm to enable email sharing among coworkers without privacy issues.

Here’s an example: once a company using Missive had a shared conversation (everyone in the company had access to that conversation). One of the employees used Gmail.com to send an email with sensitive content that needed to stay private between just this employee and one of his coworkers. Since the employee used Gmail.com to send his email, he did not think the email would be inserted in the shared Missive conversation… Unfortunately, it did. Everyone else in the company saw the email in Missive and it caused some friction. Since this day, Missive’s email sharing algorithm was updated to always prevent emails sent outside Missive from being inserted in shared conversations. Instead, these emails are only shown to you in a separate, private conversation. It may not be easy to spot, but if you take a look, you will see that one of your “duplicate” conversations contains 1 or more emails that aren’t present in the other, shared conversation. These are emails sent outside Missive.

To sum up: sending emails from outside Missive does create duplicate conversations, and there isn’t much we can do here. We prefer playing on the safe side for the privacy concern explained above.

They do not have access to any alias address to use in the From field. For your teammate to be able to send an email, there are a few options:

1. Allow others to send emails from an alias. Go to Accounts > Select a Personal Account > Click Edit on an Alias > Choose teammates
2. When you want your teammate to send an email on your behalf, add them to the conversation and create the reply yourself. By creating the reply yourself, you can set the From address to any alias you own. Then once you have set the From address, your colleague can write the email and press Send.
3. You can also share the whole email account with them. This will give them access to all incoming emails and will let them reply using any alias configured on the account.
4. Lastly, your colleague can import their personal email account in Missive and configure aliases for the addresses they must be able to reply from. The emails they send would go through their personal account. Note for Gmail users: to add an alias to their personal email account on Missive, users also need to add it as a “Send mail as” address on their Gmail, as explained on this page.

The first option is by far the simplest and safest. You will always have access to all emails sent by a delegated user.

One common reason is you configured your Gmail to not make the All Mail folder available on IMAP, which is required for Missive to sync your emails properly.

See the attached image showing where to enable the All Mail folder on IMAP from your Gmail settings.

Missive supports folders and sub-folders. They are called Labels in the Missive interface. You can open them by clicking the More menu in the left sidebar and look for the Email Labels section.

NOTE You can enable an option to always show a label if there is one or many unread conversations in it. Click on the ellipsis … next to the label name in your sidebar and select the Show if unread option.

Only if the server is configured to support IMAP connections. Supporting the Exchange protocol directly is not something we will implement in the short term. We’ve been in touch with several Exchange users and most of them told us that IMAP access was enabled on their server, so Missive’s support for generic IMAP would work for them.

Yes. You can do so using rules. For each of your email accounts, you would create a rule that applies the desired color to the conversations.

ExtraThis can also be handy with time-based conditions. You could apply a red color to conversations containing messages that haven’t been replied after 2 hours. Read more about rules

If you receive this error when adding your email account:

Your SSL / TLS certificate is invalid, so Missive can’t establish a secure IMAP connection. If this is not a concern to you, choose “none” under Encryption.

It means you probably have an expired certificate or a self-signed certificate. You can contact support@missiveapp.com to know why your certificate is invalid.

Expired certificate

If your server’s SSL/TLS certificate is expired you should contact your certificate authority to get a new one.

Self-signed certificate

Missive currently refuses to connect to IMAP servers with a self-signed certificate, because if we allowed it, it would mean our connections to users’ IMAP servers wouldn’t actually be secure. A self-signed certificate can be generated by anyone, so if our algorithm accepted any self-signed certificate, it means our connection to your server could be intercepted by a hacker who could swap your certificate for theirs, and Missive wouldn’t notice because it accepts anybody’s self-signed certificate. Simply put: someone could read your email data over our connection to your server, and neither us or you would notice.

NoteIf a server’s SSL/TLS certificate is self-signed, it is not signed by a recognized certificate authority. This is often the case on default server installations.

However, people using a self-signed certificate and not planning on purchasing an authority-signed one for their IMAP server is something common. To remain secure by default while supporting this setup, what email applications usually do when people connect an IMAP account is:

1. First, refuse to accept a self-signed certificate
2. Show a warning to the user
3. Offer the user a checkbox that says “Allow the use of my self-signed certificate”
4. If checked, the setting will be remembered for this user only

The procedure above is exactly what we plan to do. We have no ETA yet, but we will offer support for self-signed certificates at some point.

Note that if the above isn’t a concern to you, you should be able to successfully import your IMAP account by choosing “none” as the Encryption method. Same for SMTP.

Unfortunately it is not possible.

But here's a workaround. You should copy all existing emails from the email account you want to delete to an email account you plan to keep in Missive. Once all the emails have been copied and imported in Missive, you can delete the other email account.

If you try to connect a different Office 365 account and you are always forced to select the same one, it’s a bug on Microsoft’s side, completely out of our control. The workaround is to log in to Missive and connect your Office 365 / Outlook account(s) from a private browser window.

Here’s how to do so (on a desktop computer, mobile is not supported):

1. Open a private / incognito browser window (see instructions for Google Chrome, Firefox and Safari).

2. Type mail.missiveapp.com in the address bar.

3. Log in to Missive.

4. Click your name in the lower-left corner of the window, click Accounts, then Add account.

5. Connect your account.

For each account, you may need to start over at step 1. Otherwise, the Microsoft popup may keep forcing you to select the account you previously selected.

There might be two possible explanations:

1. The email you're trying to mark as spam has been snoozed. To fix, unsnooze the email, mark as spam, and snooze again if needed.
2. You're working with a shared IMAP account, and you are not the owner of the message. Only owners can mark as spam.

Google Workspace (formerly G Suite) or Office 365

If you are migrating to or from Google Workspace or Office 365, you may skip to the section below.

IMAP servers

The Missive interface does not let users modify the hostname of an IMAP / SMTP account in-place because there’s a chance that the new hostname would point to a different email account with different emails, which would corrupt existing Missive conversations (lose assignment, chat comments, etc).

There are usually two different situations where people need to change the hostname of an email account:

• An internal change at your email hosting provider, requiring a simple hostname update.
• A migration to another provider, which involves transferring all emails between servers.

If you know your emails are still on the same physical IMAP server and only the hostname must be updated, just email us at support@missiveapp.com and tell us the new hostname (do not tell us the password). We will double-check that the emails still have the same internal IDs and then proceed to update the hostname in-place for you.

If you are migrating to a different email hosting provider, then it’s too risky to change the hostname in-place because copies of the emails on the new server will be almost guaranteed to have different internal IDs. This means you must connect your new account(s) to Missive and migrate past emails to these new accounts before removing your previous accounts from Missive.

Steps

Here is the order in which things should be done:

1. Keep your current email accounts connected to Missive. This is very important to avoid losing Missive data such as chat comments, assignment, labels, snoozes, etc.

2. Connect your new accounts to Missive. If some of these accounts are shared in Missive (team inboxes like info@, support@), configure your newly connected email accounts with the same sharing settings.

3. If you have aliases defined in Missive, you must recreate them on your new accounts.

4. Change your domain’s MX records to point to your new email provider. This is done through your domain registrar or DNS / hosting provider’s interface. Once this is done, you will start receiving emails @yourdomain.com into your new accounts instead of your old accounts

5. If you have defined incoming or outgoing email rules using the Email account condition, you must update these rules to reference the new account(s).

6. Transfer all your emails from your old email accounts to your new ones.

   If you are moving to Google Workspace, follow the “Get all messages” instructions in this Gmail help article. If you are moving to Office 365, see this help article from Microsoft. You may then skip to the next point below.

   If you are moving to an IMAP server, the process is usually done using a traditional email client like Apple Mail, Mozilla Thunderbird or Outlook. It should be a matter of having the two accounts connected to the app, selecting all emails from an account and drag-and-dropping them to the other account, like explained in this guide by hosting provider MediaTemple. The process is the same for any provider.

   This step may take anywhere from a few minutes to several hours depending on the number of emails. As soon as the transfer begins, Missive will start synchronizing copies of the emails from the new accounts.

7. Wait for all these emails to be re-imported in Missive via the new accounts. They will be linked to existing Missive conversations behind the scenes; no duplication will happen. You can contact us at support@missiveapp.com so we can check on our side to make sure that this process is completed.

8. When the previous steps are done, you can remove your old accounts from Missive. Since your conversations will now also reference the new copies of your emails, deleting the old copies won’t delete the Missive conversations, and neither their assignment nor comments.

In Missive there's no need to forward emails. You simply need to share them. There are many ways to achieve this:

• Create a shared address and choose who receives the messages.
• Create a shared account and determine who gets the messages.
• Create a shared label and share it with the appropriate people.
• @mention a Team or the whole Organization.

If you're trying to consolidate both your Outlook and Gmail accounts in a single place, then Missive is the way to go. It's as simple as:

1. Creating a free Missive account
2. Adding your Gmail account
3. Adding your Outlook account

Now all your email is available from a single web/desktop/mobile interface.

This action can be achieved in a few steps:

1. Access your Gmail account in a browser
2. In the search bar, type is:unread and hit Enter
3. Click on the Select All checkbox
4. Select the option that is highlighted in blue: "Select all conversations that match this search."
5. Click the Mark as read button.

There's no limit to the number of Gmail accounts you can have, but Google may force you to verify the account authenticity via a phone number. One number can be linked to a limited amount of accounts.

In Missive you can add as many Gmail accounts as you want. We make the distinction between shared and personal accounts. You can see pricing details here.

Yes, it is possible. You can create a personal rule where if the conditions are met, it can automatically share conversations by selecting one of the next two actions:

1. Move to team inbox
2. Assign user(s)

Yes, you can. Here’s how:

1. Open your Accounts settings.
2. Select a personal email account.
3. Click Edit.
4. Click Allow others to send emails from this alias and choose which users.

You will always have access to all emails sent by others.

You can send email to Contact groups and organizations.

Contacts can be grouped into both organizations and groups. Organizations are typically used to map a group of related contacts (businesses). Each contact in an organization can have a title, department, and location. Groups are used to group unrelated contacts.

You can quickly send an email to everyone in a group or organization by searching for the organization or group name in the To/CC field of your draft.

Select an existing contact book or create a new one. At the bottom of the contact list, select Import contacts (CSV) from the options menu.

At the moment only CSV files built using the Gmail and Outlook formats are supported. Learn how to export a contact list from Gmail and Outlook. If your CSV file is from another source, you can easily adapt it to the Outlook format based on this demo CSV file.

Also know that we support automatic contact syncing with Office 365 and Google accounts.

Go to https://contacts.google.com and click Export in the sidebar

Go to https://outlook.live.com/people, click Manage and select Export contacts

If you have an Office 365, Gmail or Google Workspace account connected to Missive, you can enable continuous 2-way contact syncing.

To start syncing:

1. Open your Accounts settings
2. Select an Office 365 or Google account
3. Click Contacts
4. Click Sync contacts

You may also do a one-time contact list import.

Missive needs your Twilio SID and Auth Token, plus your phone number. Both SID and Auth Token should be available in your Twilio console page. Look for them on the right side of your screen.

Still from the console, you can access your Phone Numbers by the “three dots” button in the sidebar. It should be under the Super Network category. Here’s the link in case you can’t find it. From there, you should have the option to buy a number. Once bought, that is the full number you will need to enter back on Missive. Don’t forget to enter the country code as well (your number should start with a plus + sign).

Missive needs your Project ID, Space Url and API Token, plus your phone number. All fields are available in your SignalWire dashboard.

If you are using the Twilio integration, they can simply reply STOP, STOPALL, UNSUBSCRIBE, CANCEL, END, or QUIT to any of your SMS. No new messages will be sent to their phone number.

They will receive the next message: "You have successfully been unsubscribed. You will not receive any more messages from this number. Reply START to resubscribe."

Yes, supposing you're using our Twilio SMS integration. You simply need to copy and paste the link to the body of the SMS. The receiving party should be able to click on it.

MMS stands for Multimedia Messaging Service. Unlike text-only SMS, MMS can include graphic elements such as videos, images, audio, etc. Our Twilio integration allows you to send MMS messages.

You must use an MMS-enabled Twilio phone number. This service is currently available in the US and Canada.

You can send SMS to Contact groups and organizations.

Contacts can be grouped into both organizations and groups. Organizations are typically used to map a group of related contacts (businesses). Each contact in an organization can have a title, department, and location. Groups are used to group unrelated contacts.

You can quickly send an SMS to everyone in a group or organization by searching for the organization or group name in the To field of your draft.

Both SID and Auth Token should be available in your Twilio console page.

Missive supports opening links directly in the app by using missive:// links instead of https://. You can press Alt (Windows) or Option (Mac) on your keyboard before clicking Copy link in order to copy the missive:// link.

This is the best option if you share these links in an app that will make missive:// links clickable, like Slack and Todoist.

However some apps don’t recognize missive:// links and won’t make them clickable.

The solution to this is to use https:// and install a browser extension that automatically catches https://mail.missiveapp.com links and redirects to the desktop app. We recommend Redirector for Chrome or Redirector for Firefox. It lets you configure custom rules, so you can redirect https://mail.missiveapp.com/* to missive://mail.missiveapp.com/$1 as shown here:

You most likely have the "Use small taskbar buttons" options enabled. This automatically disables badges on taskbar buttons. To fix this, disable the "small taskbar" option in your Taskbar settings.

Missive supports opening links directly in the app by using missive:// links instead of https://. You can press Alt (Windows) or Option (Mac) on your keyboard before clicking Copy link in order to copy the missive:// link.

This is the best option if you share these links in an app that will make missive:// links clickable, like Slack and Todoist.

However some apps don’t recognize missive:// links and won’t make them clickable.

The solution to this is to use https:// and install a browser extension that automatically catches https://mail.missiveapp.com links and redirects to the desktop app. We recommend Redirector for Chrome or Redirector for Firefox. It lets you configure custom rules, so you can redirect https://mail.missiveapp.com/* to missive://mail.missiveapp.com/$1 as shown here:

You can download them from the Billing section of the Organization settings.

Yes. You can add it in the billing section of your account. Here's how:

1. Go to Settings

2. Then Organizations

3. Select an organization and go to the Billing tab

4. Click on Change billing info

5. Use the Tax ID field to enter your VAT number.

To change your password, you must click your name in the left sidebar of the app, click Log out, then enter your login email on our password reset page. You will receive an email containing instructions to reset the password for your account.

Yes, users connecting to Missive with an email and password can enable 2FA from their Profile settings.

For users connecting to Missive with Google, here's how to enable 2FA.

Go to your Settings -> Profile -> Enter password -> Login email (enter new one)

Go to your Settings -> Profile -> Click on image/circle

Go to your Settings -> Profile -> Set a password

Please know this action cannot be undone.

1. Go to Settings.

2. Make sure you are no longer a member of any organization:

   1. If you own an organization, delete it in Organizations > Delete organization.

   2. Otherwise, an admin must remove you in Organizations > Users.

3. Delete all your connected accounts (email, SMS, etc) in Accounts > Delete account.

4. Delete all your calendar accounts in Calendars > Delete account.

5. Delete all your integrations (Asana, Todoist, etc) in Integrations > Delete integration.

6. Go to Profile. You may need to type your password or confirm your identity with Google or Apple.

7. Scroll down to Delete account and click Delete.

8. A confirmation popup will appear; click Delete.

You will immediately be logged out of Missive with no means of logging back in.

Within 30 days, all traces of your Missive data and activity will be permanently deleted from our database, cloud storage, backups, and logs.

No, we don't offer a desktop Linux app. Linux users can still use Missive web version. Here's why we don't offer a Linux version for the moment:

• There is not enough demand.
• Each release needs to be tested, as a team of 3 where no one uses Linux, this would take too much of our time.

You are more than welcome to vote for the feature request.

This might be a pinned conversation in your sidebar, such as the activity room. By default, pinned conversations with unread comments or emails are included in the application's badge count.

This behavior can be changed by right-clicking on any pinned item and unchecking the Include in badge count option.

Yes, we offer an integration with Instagram that works with Instagram Business accounts. It allows you to receive, send and collaborate around direct messages sent to your Instagram business account.

You might be interested to know that we also support direct messages from Twitter and Messenger.

Yes, you can import an existing phone number in Twilio, then use it with the WhatsApp integration. Please note that this is a long process (up to 4 weeks). It is commonly known as porting.

Learn more about the porting process.

The servers Missive uses to connect to IMAP servers are hosted on Amazon Web Services (AWS). There are multiple IP addresses active at once and these may change several times a day.

If you need a list of IP address ranges to whitelist on your server, you can use the following file provided by AWS:

https://ip-ranges.amazonaws.com/ip-ranges.json

Although this may change in the future, all our servers currently originate from the US East 1 (N. Virginia) region, so you can filter the file and select only the IP ranges with "region": "us-east-1".

Note that this file may change regularly; you must synchronize the whitelist on your IMAP server accordingly. You can read more on the expected usage of this file.

Yes, we offer a Zapier integration available here: Missive + Zapier. It offers those triggers/actions/searches:

Triggers:

1. (Instant) New Message (Email, SMS, etc.)
2. (Instant) New Comment
3. New Contact Book
4. New Contact Group
5. New Contact

Actions:

1. Create Post
2. Create/Send Draft
3. Create Contact
4. Update Contact

Searches:

1. Find a Contact
2. Find or Create Contact

In the Missive app for Mac, spell check language should be detected automatically with no need to customize it.

On Windows, you can customize spell check dictionaries to use up to 3 at the same time. To do so, write some random text in the draft composer or the chatbox, then right-click the text, and you will see the dictionary list you can customize. See the following image:

You can achieve this by creating a personal rule for incoming emails that looks like this:

If you wish to stop receiving messages from a Facebook Messenger contact, you can ban them from your Page. To do so:

1. Log in to your business Facebook Page
2. Go to Inbox
3. Select the contact
4. Click the 3-dot button, next to the star
5. Click “Ban from page”.

People who are banned can't post, comment, send messages or take other actions on your Page. They will not be notified.

Whenever you add a new contact to Messenger, you will automatically see the option to wave hello to that person. This feature is not available when you message businesses.

But, if someone sends you a wave emoji in Messenger and you're replying from Missive, you can always wave back the same emoji: 👋

Enabling two-factor authentication (2FA) to your Missive account will add an extra layer of protection to your data.

For users connecting via OAuth, please read this tutorial for people who sign in with Google or this other for people who sign in with Apple.

To activate 2FA on your regular Missive account, you will need to get an authentication app such as Authy or Google Authenticator.

Once you have downloaded one of the apps, please follow these steps:

1. Go to Settings
2. Profile
3. Enter your account password
4. Click on Enable two-factor authentication
5. With the previously downloaded authentication app, scan the QR code
6. Enter the 6-code digit in Missive.

Rules are applied in the order they are listed in the Missive interface; they are sorted by alphabetical order of the “Description” field. This means if you want to force rules to be applied in a specific order, the trick is to add a numeric prefix to your rule descriptions:

01. Rule description…
02. Rule description…
03. Rule description…
…

In the application it would look like this:

For a smooth transition from Front to Missive, here are the steps to take.

1. Fully setup your Missive organization:

   1. Create your organization, subscribe to a paid plan.
   2. Invite all your coworkers.
   3. Connect all your accounts (email, SMS, etc).
   4. Wait for your past email history to be imported in Missive.
   5. Ensure your organization is fully functional in Missive and no longer using Front.

2. Ask the Front support team to export your data.

3. Forward us the links to .zip files they will send you.

4. We will process the .zip files to import data into the appropriate Missive conversations.

This is a paid service and may take a few business days to complete. Price will depend on the number of files in your Front export.

Here are details on which data is imported:

• All SMS messages are imported.

• Chat comments are imported into conversations that contain at least one related email or SMS message. These comments will look different than regular comments posted via Missive. This way you can clearly see they were imported from Front.

• Contacts are not imported. You can easily import a CSV yourself.

• Most of the time, no emails are imported. These are expected to be stored on your server (Gmail, Office 365, IMAP) and synced when you connect your email accounts to Missive.

  However, if you previously used Front’s SMTP forwarding feature, some of your emails are only stored in Front and in your .zip export files.

  To preserve SMTP-forwarded emails while moving away from Front, we will ask you to choose an email account you connected to Missive into which we will store copies of these emails. Thus, you will have a permanent server backup and the emails will also automatically sync to Missive. This process may increase the price of your import.

Round-robin or in turn is the most used method to distribute incoming conversations across a team. It automatically assigns conversations to selected coworkers on a cyclical basis.

It basically rotates incoming conversations in the order they are received. For example, if there are three customer support employees, then:

• The first customer request goes to Employee A
• The second customer request goes to Employee B
• The third customer request goes to Employee C

The workload will continue to be assigned in this order. This ensures the conversation load is distributed evenly among employees.

In this assignement method, the system looks for the teammate with the fewest assigned conversations and assigns the pending work.

For example, let's say you have three customer support employees and two new conversations to be assigned. The first employee has six assigned conversations, the second has five and the third has only one. In this case, the third employee will be assigned the two new conversations.

In this assignment method, any incoming conversation will be assigned to all selected teammates.

For example, if you have three customer support employees and four new customer requests, they will all be assigned the same four new conversations.

This assignment method does not discriminate or take into account the amount of work any teammate might have. It simply assigns conversations randomly.

Missive lets you automatically distribute your team's workload with four distinct balancing methods. You can select one of them by creating a rule with the Assign user(s) action.

Missive auto blocks read trackers and 1x1 images to prevent senders from spying on what you do with their email.

Whenever you receive an email that contains a read tracker, you will see an icon, letting you know that we've detected and blocked trackers. If you click on the icon, you can see who those trackers are and where they come from.

It might be due to your Messenger inbox (which Missive depends on) being configured to be the “Secondary Receiver”, most likely due to a bot you have (or had) installed.

To fix/restore the default behavior for Missive to work, please follow the next steps:

1. Go to your Facebook Page settings
2. Navigate to “Advanced Messaging” and find the section “App Settings, Manage the features each app can access or control”.
3. Click the “Configure” button
4. Change the “Secondary Receiver” option and remove “Page inbox” until you see this: